Office Coordinator

Détails

Organisation: Climate Action Network Europe asbl
Site: http://www.caneurope.org
Personne de Contact: cinda@caneurope.org
Date limite de candidature: 23/11/2018
Type d'offre: Contrat à durée indéterminée
Volume de travail: Temps partiel
Fonction: Autre
Lieu de l'emploi: Ixelles
Pays: Belgium
Fichier :

Description

 Responsible for provision of essential services and office infrastructure necessary for CAN Europe’s operations and event logistics.

 

Office management

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Ensure that the general operations of the organisation are carried out in accordance with relevant laws and regulations

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Make necessary arrangements to ensure an effective and healthy working environment for the team

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Provide secretariat services to the organisation and team as required, e.g. with regard to general written or phone enquiries

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Organise purchases as required by office activities, ranging from stationery to furniture to canteen supplies and electronics

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Liaison with external service providers and contractors, including but not limited to landlords, catering services, telephone and IT providers

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Ensure that the office policies of CAN Europe are up to date and communicated to all staff members

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Support the Head of Operations and Administrative Coordinator in HR administrative matters as required (contracts, trainings, hirings )

Event logistics

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Support team members in making timely travel arrangements for external engagements in line with the CAN Europe travel policy

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Liaise with team members on events organised in the name of CAN Europe (bi-annual General Assemblies and other workshops /meetings /conferences) and support them with making necessary arrangements with service providers, including location, catering, accommodation, travel

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Support the creation of an effective team and work environment for all staff, including through the organisation of staff meetings & staff activities (staff retreats)

Additional input to internal affairs

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Liaise with Green10 office managers on issues of common interest

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Participate in admin team meetings and team-wide processes and matters relevant to the organisation as a whole as required

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Support and provide back-up for other members of the admin team

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Admin Coordinator or Head of Operations are your back up in case of absence

 

Profil recherché

CAN Europe, Europe's largest coalition working on climate and energy issues, is currently seeking a highly motivated and dynamic Office Coordinator to join our team in Brussels.  S/he will collaborate with the administrative management of CAN Europe and provide a full range of administrative support to the team and the network. Specific responsibilities are outlined in the attached job description.

 

Required qualifications:

  • Relevant education, training or qualifications;
  • Minimum 3 years of experience in office management or administration; 
  • Experience in event management;
  • Excellent spoken and written English, fluency in French or Dutch;
  • Organisational, interpersonal skills, flexibility, and reliability;
  • Excellent problem-solving and communication skills;
  • Values working within an international team and network across different cultures   
  • Management of multiple tasks.

Preferred/desirable qualifications:

  •  Knowledge and/or experience with Belgian employment legislation is considered an asset;
  •   Relevant professional or voluntary experience within NGOs or in an international network.
  •   Computer skills
  •    Interest in IT, ability to provide support to colleagues

This position is based within the CAN Europe secretariat, which houses our team of 23 staff members, in Mundo-B, the sustainable NGO office space near the St. Boniface neighbourhood of Brussels.    This half-time position is based on a Belgian open-ended contract.

Extra benefits include lunch vouchers, reimbursement of local transport costs, phone costs, eco and sport vouchers.

To apply, please send a letter of motivation and CV to jobs@caneurope.org .

 **The letter of motivation should clearly demonstrate why you want the job, stating why you wish to work for a climate NGO and how your skills and experience are relevant for the job requirements detailed above**

Closing date for applications: noon on 23rd November 2018

Interviews preferably the week of 26th November 2018   

Expected start date: As soon as possible thereafter  

Contact   Phone inquiries to Cinda Ayachi, HR and Office Coordinator,  +32 2 894 46 70  or cinda@caneurope.org